Council meeting minutes, in a few minutes.
TranscribIA transcribes your meeting, identifies each speaker, calculates quorum, breaks down individual votes and generates draft minutes to check against the Code général des collectivités territoriales (CGCT), the French framework. Authorised persons must still validate them before signature and publication; other countries apply their own national framework.
Typical case
3-hour council meeting transformed into signed minutes in 1 day
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Tuesday 19:00 — Meeting
Direct audio recording through tablet or recorder. Drag-and-drop upload immediately afterwards.
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Tuesday 19:45 — Transcription
AI engine + speaker identification: each person is detected, then matching against your elected member list corrects proper names.
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Tuesday 20:10 — AI suggestions
AI suggests real names by cross-referencing your council list. One-click validation.
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Wednesday 09:00 — Draft minutes
AI Studio generates structured minutes (attendees, agenda, discussions, votes, decisions). The chief executive (DGS) reviews and corrects.
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Wednesday 14:00 — Approval
Draft → review workflow: the mayor approves. Word export with your official template.
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Wednesday 17:00 — Signature
Electronic signature by mayor + chief executive, timestamped archiving, automatic publication on the town hall website.
Measured saving
~ 6 days
saved on average between the meeting and publication of signed minutes compared with a Word + manual review workflow.
95 %
transcription accuracy
< 1h
draft minutes after the meeting
100 %
hosting in France
Local government features
Designed for the French CGCT legal framework
Agenda & meeting notices
Automatic generation of PDF meeting notices for elected members with acknowledgement, structured agenda, and deadlines configurable according to the authority category and applicable law.
Attendance & quorum
Pre-filled from the council list, proxy management (given/received), automatic quorum calculation according to your rule.
Individual votes
For / Against / Abstention breakdown by elected member and political group. CSV import from voting devices or manual entry.
Resolutions register
Automatic numbering in line with the French CGCT, annually stamped PDF export for legal archiving.
Conflicts of interest
Cross-reference with HATVP declarations of interests: alert if an elected member is concerned by an agenda item.
Town hall website publication
Automatically push published minutes to your website (WordPress, Drupal, Solidatech) or RSS export for citizens.
3-state minutes workflow
Draft (author) → Review (elected members + chief executive) → Published (electronic signature). Full change traceability.
Institutional memory
Cross-session search to prepare a file: “What has the municipality decided about the PLU since 2020?” in one click.
Our pilot commitment
Reduce time spent drafting council minutes by 80% — while preserving legal rigour.
Target measured in our pilot deployments with chief executives of municipalities of 5,000–30,000 residents. Signed customer testimonials will be added to this page as the first pilots approve them.
Let's discuss your council
Demonstration using a real meeting, personalised quotation based on your volume — reply within 24 business hours.
Contact us